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AI-powered business systems
Ask your business
Sample data for a fictional grocer, Palmyra Market. Figures in LKR.
What should I reorder before the weekend?
Three items will run out before Sunday at this week’s sell-through: basmati rice 5 kg (2 days left), fresh milk 1 L (1.5 days) and red dhal 1 kg (2 days). I’ve drafted one purchase order for LKR 186,400 with your usual suppliers. Approve it and I’ll send it now.
Which customers are becoming risky?
Two trade accounts crossed your risk threshold this week. Hillcrest Café is 47 days overdue on LKR 412,000 and has paid late every month since March. Sunrise Caterers’ orders are up 60% while their balance keeps climbing. I suggest pausing credit for Hillcrest and calling Sunrise before Friday.
Summarise today’s performance.
So far today: LKR 1.84M revenue across three branches, 9% up on last Tuesday. 1,126 transactions with an average basket of LKR 1,634. Kandy Road is ahead of target; Galle Road is 12% behind after an afternoon dip in fresh produce. Four purchase orders went out and one is waiting for you.
Find unusual sales behaviour.
One pattern stands out. Refunds at Branch 3 are four times the usual rate since Monday, almost all on one till between 9 and 10 pm, and none with a receipt scan. It may be a training issue or something worse, so I’ve flagged the 23 transactions for a manager to review.
Will AI assistants recommend my business?
Not often yet. Across a sample of 40 questions people ask assistants about grocers in Colombo, Palmyra Market was named in 6 answers (15%). Two sources list the wrong opening hours and none mention your home delivery. Fixing those and adding structured data to your site are the quickest wins.
Services
AI Visibility (AEO)
We find out what ChatGPT, Gemini, Perplexity and other assistants say about you today, fix the sources they rely on, and track how often you’re recommended.
Agentic Workflows
AI agents watch your stock, approvals, invoices and reports, act within the rules you set, and hand anything unusual to a person.
ERP & BI Dashboards
Finance, inventory and HR in one place, with live dashboards you can question in plain English instead of waiting for month-end reports.
Custom Systems & Platforms
When off-the-shelf software doesn’t fit, we build what does: point of sale, loyalty, integrations and the secure infrastructure underneath.
Agentic workflows
What a normal Tuesday looks like when agents handle the routine work at Palmyra Market, a fictional three-branch grocer.
Three items fell below two days of cover overnight. The agent drafted one purchase order with the usual suppliers and sent it before the store opened.
| Item | Qty | LKR |
|---|---|---|
| Basmati rice 5 kg | 40 | 98,000 |
| Fresh milk 1 L | 120 | 54,000 |
| Red dhal 1 kg | 60 | 34,400 |
| Total | 186,400 | |
Hillcrest Café’s balance passed the LKR 400,000 threshold. The agent paused new credit orders, sent a payment reminder and told the owner why.
Twelve purchase requests matched the budget and approved suppliers, so they went through. Two didn’t, so they went to a person.
Today: LKR 2.31M revenue, 7% up on last Tuesday. Three reorders sent, twelve approvals, one credit hold. One thing needs you tomorrow: approve or reject the new supplier.
ERP & BI dashboards
The same intelligence layer, configured for the numbers that matter in your trade. Each view below is sample data for a fictional business.
Fresh milk 1 L will run out at Galle Road by 4 pm. A reorder has been drafted.
| Branch | Revenue | vs target | Status |
|---|---|---|---|
| Kandy Road | LKR 742K | +6% | On track |
| Nugegoda | LKR 580K | +3% | On track |
| Galle Road | LKR 518K | −12% | Behind |
AskWhich branch is losing margin on fresh produce?
Line 2 cycle time is up 18% since 10:40. A maintenance ticket has been raised.
| Line | Units | OEE | Status |
|---|---|---|---|
| Line 1 · Moulding | 7,260 | 84% | Running |
| Line 2 · Extrusion | 6,110 | 71% | Slow |
| Line 3 · Packing | 5,050 | 79% | Running |
AskWhich orders are at risk of shipping late?
12 rooms at Bentota are unsold for Saturday. Suggested action: an 8% rate drop on direct bookings.
| Property | Occupancy | ADR (LKR) | Status |
|---|---|---|---|
| Negombo | 88% | 31,200 | Strong |
| Bentota | 79% | 27,900 | Action suggested |
| Kandy | 74% | 24,600 | Watch |
AskHow did the long weekend compare with last year?
Truck 14 is running 40 minutes late on the Central route. Six customers have been notified.
| Route | Drops | On time | Status |
|---|---|---|---|
| Colombo North | 96 | 97% | On schedule |
| Western | 118 | 95% | On schedule |
| Central | 98 | 89% | Delayed |
AskWhich customers should we chase for payment this week?
AI visibility
More customers now ask an AI assistant before they search. If the assistant doesn’t know you, it recommends someone else.
What’s the best bakery in Colombo for sourdough?
Popular places for sourdough in Colombo include Golden Crust Bakery, Crumb & Co. and The Bread Room. Golden Crust is known for its seeded loaves, and Crumb & Co. offers delivery.
I couldn’t find reliable information about other sourdough bakeries in the area.
What’s the best bakery in Colombo for sourdough?
Seed & Stone Bakery in Colombo 05 is a strong choice. It bakes naturally leavened sourdough every morning, opens at 7 am and delivers the same day across Colombo 1–8. Golden Crust and Crumb & Co. are also popular.
seedandstone.example · Business listing
Illustrative example. All businesses named are fictional.
We ask the leading assistants the questions your customers ask, and record who they name, what they get wrong and which sources they cite.
We correct your listings, add schema to your site and strengthen the pages and profiles assistants rely on.
Every month we re-run the questions and report how often you’re recommended, and how accurately you’re described.
How it works
01 / 04
Step 01
We map how your business runs and connect your POS, accounts, stock and spreadsheets.
Step 02
One clean data model, live dashboards and agents shaped to your business rules.
Step 03
Agents handle reorders, approvals, alerts and reports, and pass exceptions to your team.
Step 04
We track how AI assistants describe you and tune the system as your business grows.
Work
Retail analytics
We analysed sales and basket data to re-plan a store’s aisle layout around how customers actually shop.
In-store analytics · Proof of concept
A kiosk proof of concept that turns in-store interactions into analytics for a perfume brand.
AI visibility
An AI visibility engagement covering an answer audit, source fixes and structured data.
Products we’ve built
Customers earn points automatically when they buy, visit or refer someone.
See who hasn’t returned and send the right offer before they drift away.
No cards to carry and no spreadsheets to keep. Loyalty runs through your POS.
FAQ
Answer engine optimisation (AEO), also called generative engine optimisation (GEO), is the work of making sure AI assistants such as ChatGPT, Gemini and Perplexity describe your business accurately and recommend it when it’s relevant. SEO aims for a high position in a list of links; AEO aims to be named in the answer itself. The two overlap, because both need a fast, well-structured website. AEO also depends on structured data, consistent business listings, reviews and mentions in sources the assistants trust.
No assistant publishes its exact method, but the pattern is consistent. Assistants that search the web draw on search results, business listings, review sites, news and directories, and they favour businesses that are described the same way by many trustworthy sources. Assistants answering from memory rely on what was written about you before their training cut-off. Clear facts on your own site (what you do, where you are, opening hours, prices), structured data and independent mentions all make you more likely to be named.
An agentic workflow is software that does a routine job from start to finish instead of only reporting on it. One agent notices stock is low, drafts a purchase order with your usual supplier and sends it. Another reads incoming purchase requests and approves the ones that follow your rules. You set the limits. Anything outside them, such as a new supplier or an unusual amount, goes to a person to decide.
Yes. We build ERP around how your business works, starting with the modules you need most, usually finance, inventory, and HR and payroll, and adding more as you grow. It can connect to the POS, accounting software and spreadsheets you already use, so you don’t have to replace everything at once.
It runs in three stages. First an audit, where we test what assistants say about you across the questions your customers ask. Then fixes: correcting listings, adding structured data and improving the pages assistants cite. Then monthly monitoring. Assistants refresh their sources on their own schedules, so expect your mention rate to build over months rather than overnight.
Yes. Volt works with businesses across Sri Lanka and beyond, not only in Colombo. Tell us where you are and how your teams work, and we’ll explain how we’d run the project with you.
Your data stays yours. We agree with you up front which systems we connect, who can access them and where the data is stored, and we build on secure infrastructure as part of every project.
Getting started is free. The AI visibility audit costs nothing, and neither does the first conversation about an agent, ERP or dashboard project. After that we quote for the work based on its scope.
Volt Business Solutions builds AI agents, ERP, BI dashboards and custom systems for businesses in Sri Lanka and beyond, and helps them become visible in AI assistants. Request a free AI visibility audit and we’ll check what assistants say about your business and send you what we find.